When I started this review process back in September 2011, eager to find the perfect GTD app for myself. I was looking forward to whizzing through the reviews, to find a winning app that would meet my needs set out in the.

1. Best Gtd App 2018

I was writing the reviews, at times, twice a week. Then babies, work and disillusionment set in.

The latter came about as it slowly dawned on me that there wouldn’t be a clear winner, a perfect GTD for me (and others).The conclusions I’m about to draw, as I choose my ‘perfect’ GTD system, will be a story of compromise. Will the app be, not perfect, but just good enough?

Will missing features be made in the future? Many a “it would be perfect if ”. RecapThe full story is in the. To find the perfect app, I came up with some basic criteria the app had to meet in order to be considered, this got the list down from over a hundred to a manageable 9 (10 originally, until I realised didn’t have a Mac app). Multi Device – Mac, Android and Windows. Quick. Available Off-line with Cloud Syncing.

Beautiful/Great User Experience (UX)The following 9 shortlisted apps then got an in depth review:. and now here we are, about to find out which I think is best and which will become my trusted system? Comparison ChartIf you’re after a quick comparison, here’s how their features compared. The criteria is taken from my thoughts on what makes a great GTD app, outlined in the. I’ve included some ‘nice to have’ features that I discovered which I enjoyed and/or were useful. FeatureTODODue TodayToodledoDoit.imWunderlistQuick addYes, into an inboxYes. Into an inbox if on home screen or into the list that you currently happen to be in.Yes.

But there’s no inboxYes. Into inbox or you can change when adding.Yes. Into any list incl an Inbox.Projects/Sub-tasksLists and sub tasksYes. Projects, Sub projects and sub tasks.Yes. Folders and sub-tasks. Sub-tasks in Pro.Yes, projects.Yes. Lists.Contexts/tagsYes, bothYes, both.Yes, both.Yes, both.NoOrder tasksYes.

But order is not synced with ToodledoNoNoNoYesNotesYesYesYesYesYesHighlight/starYesYes. In paid version.YesYes. Starred tasks go into special ‘Today’ folderYesSearchYesYes. In paid version.YesYesYesDeadlineYesYesYesYesYesReminderYesYesYesYesNo (Yes – on Android)Recurring tasksYesYesYesYesNoSync with Google CalendarYes. Via ToodledoYes.

Via Toodledo.YesYesNoUser Experience3.5/54/50/54/55/5Notable extrasGTD SpecificNoYesNoYesNoHotkeyYesn/an/aYesNoBadgeYesn/an/aNoYesImport/Exportn/an/aYesNoNoWidgetn/aYesn/aYesYesAttach filesNoNoYesNoNoAssign tasksNoYesYesYesNoPrice£10.49Free/£1.85Free/$14.85 p/yrFreeFreemoreFeatureAstridProducteevNozbeConquQuick addYes. But it has no inboxYes. There’s an inbox but I think tasks that people assign to you land in here.NoNoProjects/Sub-tasksYes, lists.Yes, labelsYes, projects.Yes, projectsContexts/tagsNoNoContext, with iconsBoth context and tagsOrder tasksNoNoYesYesNotesYesYes, multiple notesYes, as multiple commentsYesHighlight/starYes. Importance stars 1-5Yes, importance stars 1-5Yes, for marking tasks as next actionYes, 3 coloured flagsSearchYesYesYesYesDeadlineYesYesYesYesReminderYesYesNoYes, scheduled dateRecurring tasksYesYesYesNoSync with Google CalendarKind of. You can add a calendar entry that is connected to the taskYesYesNoUser Experience4/55/54/53/5Notable extrasGTD SpecificNoNoYesYesHotkeyn/aYesNoNoBadgen/aNoYesYesImport/ExportYesNoYesYesWidgetYesYesNoNoAttach filesNoYesYesNoAssign tasksYesYesNoYesPriceFreeFree9.95 eur p/mo$53 p/yrHonourable mentionsThese apps didn’t get reviewed because they lacked some feature/s that made them unsuitable.

I liked how they looked and their features, they show great promise:. Well thought out, great looking GTD web app. Good looking, collaborative task manager. Great looking GTD app with some smart filters. & - Users of these had great things to say about them but sadly Mac only. Wunderlists big brother, fantastic UI for collaborative task management. Slick Android app with intriguing gestures.The Runners UpIt was really hard to choose my apps to make up my trusted system.

There wasn’t a single one that looked like a clear winner. All of them had at least one thing wrong or missing.

So it’s not that the runners up are bad apps, it’s just that the others were better, sometimes marginally. WunderlistI love Wunderlists simplicity and looks but the lack of tags or appearing in more than one list, means no contexts. Based on that alone it loses out. Although there might be reprieve for this, as I’ve been using it for a while for my work tasks for and, in a kind of personal Kanban. With its drag ‘n’ drop task ordering (something surprisingly missing on most), it makes easy just-in-time ordering of the next tasks to do in a project, so it might remain as part of the system.This is for you, if you after an app that has great looks, fantastic simple UX, same experience across multiple platforms and are happy with basic task organisation.ConquThe odd UI and it’s clunky-ness is just something that would grate on me after a time, it bewildered me in the short time I used it. Plus missing features, like task recurrences (essential for doing stuff like monthly accounts) and Google calendar sync puts this one out of the running.This is for you, if you after an app that looks good, supports many platforms (Playbook and Nook included), don’t mind Adobe Air and are not too bothered that it doesn’t look/work like anything you’ve used before.NozbeFor the high price it has to be the best and I don’t think it is (yet). The brownish UI for Mac just doesn’t work, I can’t quite put my finger on it, is it because the colour palette looks like something off a toddlers app?

I’m not sure. My biggest turn-off was their New Android app. With a small number of tasks it was slow. What would it be like with many more?

It also looks like I’m not the only one having problems, it gets a right panning in the which worries me more. To be fair they’ve only just released their new Mac and Android apps, so perhaps one to keep an eye on for the future.This is for you, if you after an app that is GTD all over, simple to understand, you use and/or, your patient (as they get out of beta quality), rich and your favourite colour is brown.TODO for Mac, Due Today & ToodledooThese apps come in as a threesome, working together to provide one trusted system. TODO for my Mac, Due Today for my Android phone and Toodledo for access anywhere (it’s Web) and providing the core service/glue that the other 2 sync with. One of the advantages of Toodledo is the many of 3rd party apps, so if I find that I don’t like Due Today, I can swap it out for one of the other many apps that sync with Toodledo. One particular app that caught my eye was.Some people love Toodledo but I can’t get over its poor user experience. I don’t come away feeling happy, I just feel frustrated.

It’s not alone, TODO for Macs task editing is jarring and the overall experience is mundane. They’re great at being functional, they just don’t delight. Due Today has it’s own foibles, chipping in with Floating Tasks!?The other main problem, was the inconsistent experience. Not a fault of any individual app but nevertheless a problem as a whole. Take projects for example; TODO calls them lists, Due Today calls them projects and Toodledo calls them folders. They also have different special lists.

Due Today has one called Future, TODO has one called Focus. The split boxes work differently too, TODO shows in gray the total number of tasks and in red the number that are overdue. Whereas Due Today shows in grey the number of tasks not overdue and in red those that are overdue. So for 4 tasks, 2 of which are overdue. TODO would be 2:4 and Due Today 2:2.

TODO orders tasks but then this order isn’t the same on the other 2.This is for you, if you are a power user and are after an app/s that is extremely customisable, has tons of features, has multiple clients to choose from and you can live with fugly UIs.Doit.imDoit.im has the best GTD implementation I’ve seen. It’s designed specifically for GTD and I think it perfectly.

For example when tasks are created, they’re in the inbox (which is not a special folder but more a classification or focus). When you process the inbox the task, it can then can be reclassified as Today, Next, Scheduled, Someday and Waiting. On top of this, independently you can then add to projects and contexts (plus tags for good measure).Unfortunately Doit.im’s Mac app, is unusable.

It’s a cut down version of Doit.im (WebAndroid) and feel abandoned. Simple things like putting something into ‘Next Action’ means it will never be seen again in the app and there’s no projects for you to browse either. Sadly that just leaves the Web app for managing tasks on the Mac.

It’s good and matches the Android app but I did experience slowness at times and it’s not so good off-line or with a slow Internet connection.They also just which I think it’s great. It provides some re-assurance that they have a way to make money and stick around. Something I was concerned about previously, having been around a long time without making money and not publicly announcing how they would.This is for you, if you’re after a complete GTD style trusted system in one - for Android, iOS and Web.Astrid & Producteev - The Winners!It was a close call but I think these pair just edge it. There’s a great desktop app for the Mac (Producteev) and the best task app I’ve seen for Android (Astrid). They’ve got a host of features and even missing the odd one but I think the User Experience won it over for me. Both make me smile and that’s important. It compels me too look at them, collect on them, organise on them, review on them.I’ve had Astrid on my phone for a while (as an inbox to collect stuff on the go) and it’s fun to use.

I’ve seen it get better and better with each update, which occur frequently. It’s feels good knowing that it’s fantastic now and it’s being actively being developed, getting better all the time. I love its humour too, with it’s reminders, some of them persistent, “snooze time is up!

Complete.”, “Feel good about yourself! Let’s go!”, “No more postponing! I even love their Web app, I really wanted a desktop client for speed and offline access but this is really nice. It’s got a simple bright clean interface, it’s like Producteev but on the Web. If they made a Mac one (hint hint) then I’d be in heaven.Producteevs Mac app is brilliant. It looks beautiful.

It’s both easy to add tasks and manage them. Their is just OK, it’s new and has a long way to go to catch up with Astrid but they’ve shown that they can create great apps with their Mac one. If that gets the love the Mac one does, it’s another option.Since the reviews for these 2, there’s been some updates too. Producteev.

A UI make over (I thought it was great as it was). Sub tasks (although they don’t sync with Astrids). An Android appAstrid.

Sub tasks (although they don’t sync with Producteevs or Astrid.com). A lovely new UI, that fits in with Android 4.0 (Ice Cream Sandwich).

More customisations. A web clipper.

Some ordering on the Android app but don’t sync to Producteev or Astrid.com. Lots of little things which I keep noticing after updates that has me thinking “that’s cool”. For example; prompts me on missed calls to add a task to call them back or do something else.This is how they look now. Astrids New App - List Astrids New App - Edit Task Astrids Web App Producteevs New Look Mac App Producteev Android AppIt’s not all roses, there’s some workarounds/concerns:. Lack of contexts/tags mean using lists for projects and contexts (tasks can belong to more than one list). Not ideal but do-able.

So lists like @home, @phone for contexts would keep them at the top and the ‘@’ signify it’s a context, not a project list. Producteev only showing the first 5 lists is a pain. A few people complaining that syncing with Producteev sometimes doesn’t work. I didn’t test it long enough to really know, so this a concern.So there your have it. Producteev and Astrid take the winners medal. I’m going to start using these 2 in anger which will be the real proof. If it all goes horribly wrong I’ll report back!Hope you enjoyed the series, I certainly didn’t;) I never foresaw the amount of time and effort it would take.

Next time I’ll just look at some apps and pick one. Which is your fave?Over and finally out. The perfect GTD system does not exist.

Question mark photo credit.

Best GTD tools and productivity software tips. Life improvement with GTD (Getting Things Done).

Best GTD tools and productivity software tips. Life improvement with GTDThe complete set of online, software and offline tools and applicationsfor improve and optimize your life and Getting Things Done (GTD technology / methodology).Best free and comercial GTD software, to do list and project software.Implement your own productivity system.Get last news about using GTD and learn powerfull tips and tricks.Enter your search terms Submit search formWebgtd-tools.comLast GTD news In the GTD (Getting Things Done) blog, David Allen said, 'If my brain had a brain I wouldn't need a system.' How true is that statement! We are constantly thinking through everything that we have to do. They question is can we ORGANIZE those thoughts in order to get them done? David's book. I'm a big fan of the 80/20 rule, but much like my other fave - Parkinson's law - how to put it to use isn't very obvious.

80% of output comes from 20% of input. 80% of my time goes into 20% of my work. Useful knowledge, but what next? Then I started viewing it in terms of value.

20% of the stuff in my life produces 80% of the value. I bet that caught your attention. Here is the actual quote '., and (c) not lose it, stay in control of it.' David Allen of GTD fame in a recent interview. The GTD system into a new light and utility. Good read and seems like a great book.

I think though Yes, it's been a while since I last posted. Truth be told, I've a) been really busy, both at work and at home, b) been in a bit of a creative funk, c) fallen of the GTD wagon. There, I said it. 'Hi there everyone. My name is Josh and I keep stuff in my head.'

Thinking back over the last few weeks, I can see a couple places where I've fallen from ooOJasonOoo I touched a little on this topic when talking about Being a productive Cube Dweller but I feel the need to dedicate a full post to it. This is a common occurrence in a Fortune 500 company, stop over to a co-workers cube or are meeting with a senior manager in the company L ast Friday I attended the first ever GTD Summit, which was a conference about personal and managerial productivity. GTD stands for 'Getting Things Done' which is also the name of the best-selling book by David. T like any other in that people were rather euphoric over the GTD philosophy.

It had a kind of quasi I had the pleasure of attending the GTD summit last week: the inaugural conference arranged by The David Allen Company around the GTD methodology outlined in Allen's book 'Getting Things Done: The art of stress free productivity. GTD has gone on to sell More GTD news. 1. Hierarchical Task Management, Unlimited levels of projects, sub-projects and tasks, complete control over planning and executing your to do list workflow.

that helps you get things done, and even lets you sync some of your activities with other people across a secured internet connection. is a Quicksilver-friendly, iCal/PDA-syncing action contextifying machine. is a easy to use next action, project- and timemanagement tool.

Runs on Windows. Bill Kratz's - not technically software, but his Contacts-As-Projects approach is unique and useful. This 'is an extremely powerful, flexible office tool, which handles the basic task it sets itself and a fair few more besides' (from rewiew).

Runs on both Mac OS X and Windows. Easy Task is a To-Do / Task Manager list that supports the GTD ('Getting Things Done') method.

Runs on Windows or Mac. is elegant and flexible task management tool that allows you to easily do GTD and track your work time.

It has both a paid and a free version. Getting Things Done (Produced in parternship with the David Allen Co.). Use Goals, Projects, Tasks, Checklists, Schedules and Calendar to manage your time and activities in the efficient way. A to to list manager for GTD with synchronization of actions, contexts and projects to iCal. Mac only. A visual goal mapping software, it can implement complex goal plans as well as simple to do lists. The new hyperfocus zone is a good match for GDT 'Next Action.'

. Template for Lotus Notes. A quick set-up guide for extracting contexted Next Actions from projects, using the windows (or Linux with Wine) desktop wikidPad.(Self-link). Plugin for firefox to use GMail as a GTD tool easily. PHP/MySQL for web site hosted GTD system.

Simple web-based GTD Tool designed for personal use. Application for implementing GTD under Mac OS X.

Allows task recurrence, file attachments, and tagging. Optionally add new tasks or open file attachments through an integrated, systemwide menu bar Also supports. Rainer Bernhardt has put together a nifty little PHP app for doing GTD via a web interface. It lets you wrangle projects, next actions, calendar items, ad hoc lists, and all the other tactical building blocks of GTD all via your (non-IE) browser. Simple text to do list system.

Supports GTD contexts. Cross-platform - Python 2.4+. Time management & productivity boosting tool based on a concept from. Implements the (10+2).5 concept of timing work/break cycles where you work in 10 minute bursts followed by 2 minute breaks, repeating this 5 times for a total of 1 hour.

Provides audio & visual alerts for when you should be working and when it is ok to take a break. The work and break time lengths and number of cycles can be adjusted to suit your needs. Windows only. The best Outlook GTD plugin - and it is free. A free Web 2.0 daily goal tracker to monitor your consistency.

an OmniOutliner-based GTD productivity environment with tight iCal integration and support for contexts, tickler files, review lists and a bunch more. for good recurring tasks in Outlook 2003. Application for GTD implementing the five processing stages, with the main types of electronic document: projects, email messages, files, contexts and tasks. Claims that 'clean lines and elegant typography make it the best in its class for keeping lists and notes'.

10.4. Visual 'mind mapping' software for Mac and Windows. Used by David Allen and employees of Davidco as an efficient way to capture ideas and tasks, visually organize lists, conduct creative brainstorming, plan and manage products. See by www.gyronix.com for more examples of how to apply mind mapping to GTD. A simple to-do list service with daily email reminders, automatic task scheduling, and Twitter integration. A GTD system based on ( is a personal wiki that works offline). Personal-reference information manager for Windows.

Excellent as a general-reference filing system for electronic documents. New to-do list outliner with GTD roots. Very usable GTD application with email integration, Outlook sync (good integration with ClearContext and Jello Dashboard). Available for Windows Mobile. A todo-list tracking tool written as a single page application in Javascript, saved on your hard drive/USB key. Preprinted task cards on business card stock, to use to capture tasks and task info while out and about, and then later enter into computer or PDA program. Nexty is a easy to use GTD tool created in PHP.

It can be installed in a local server or in a online web server. The core idea behind this software is simplicity. I wanted to make a GTD tool that is the most easy to use. Online Getting Things Done productivity system featuring quick web2.0 interface. Template for Lotus Notes. A wiki based PIM with contextual todo's.

Best Gtd App 2018

Written in Ruby and release as open source. for the editor. Not specifically designed for GTD, but fits the system very well. is a new way to keep yourself organized. Extrimely simple solution. In a few words it's a template for paper printing.

The PocketMod is a small book with guides on each page. These guides or templates, combined with a unique folding style, enable a normal piece of paper to become the ultimate note card. is a new web-based GTD project management application that lets you do collaborative GTD.

text based todo system written in Python. Works on Windows, Linux and Mac. A set of applescripts that comprehensively integrates all of one's files and programs into David Allen's GTD workflow. Has some nice Quicktime movie tutorials and a Sync iCal plug-in. Mac-only.

Very clean and powerful todo list and task manager with a lot of nifty features. Implements GTD for mind mapping software.

Creates dashboards to sort Next Actions by context, by project, etc. Pro version syncs with Outlook. Simple GTD is a completely free web-based tool which help you in organizing your stuff and will assist you to applying 'GTD Principles' in your daily life. is a simple and powerful GTD tool. Fast and easy to use.

Much more simpler than the other available solutions and totally free. free & lean GTD-centered web-based todo & project tracking. Mobile access, can be fed via email. Free Java software based on the GTD methodology. Very simple to set-up and use. Windows/Mac/Linux. The tool for notes is a perfect tool for capturing everything and revealing it in a GTD centric way.

Customizable to fit any workflow, simple or complex. Software developers team present new project in GTD software, and review advantages and disadvantages of other systems and software.

A simple web-based todo list manager to help you get organized. Full featured todo list manager. A web-based GTD application written in Ruby and released under the GPL. Check out some. Another free hosted version of Tracks. Personal Information Manager, Information Organizer.

Freeware Personal Information Manager for Windows: store, organize, and search all your notes, emails, texts, hyperlinks, etc. Browser based todo list manager that works both online and offline. Windows GTD - tag your actions - very simple looking but awesome filtering.

Online GTD. This GTD-related extension creates custom tags for you to insert dynamic Next Action lists, Projects, and Contexts.

This software is actively being developed; the current version (0.3.0 as of May 2005) is suitable for web developers and power users. cross-platform application focusing on simplicity and a streamlined user experience. Quicksilver-like matching of projects, context and action names. A free hosted version of Tracks!

(note: This is discontinued from Nov 2006). Zoot: - An unstructured database implementation with a powerful text engine, outlook integration and a host of features.

The Zoot Forum has several ideas on implementing GTD on Zoot. Zotero zoh-TAIR-oh is a free, easy-to-use Firefox extension to help you collect, manage, and cite your research sources. It lives right where you do your work - in the web browser itself.